Your Records Are Essential to Your Business
From unstructured data to XML and other modern standards
Outdated file formats and fragmented data make it difficult — and costly — to search, retrieve, and use the information your organization depends on. When records come from multiple sources and exist in inconsistent or obsolete formats, accessibility drops, workflows slow, and data value declines.
VASTEC helps agencies and enterprises convert legacy data into modern, structured formats like XML, CSV, and JSON. Once converted, your data becomes instantly accessible, searchable, and easy to update or share across teams and systems — improving efficiency and reducing operational bottlenecks.
The Leader in XML Data Conversion
VASTEC is setting the industry standard
for structured, searchable data
Extensible Markup Language (XML) is the foundation of modern digital recordkeeping, trusted across government and enterprise systems alike. VASTEC’s proprietary XML transformation process offers a secure, cost-effective way to modernize legacy files, ensuring long-term usability, consistency, and compliance.
Our XML data conversion supports integration, automation, and digital preservation — empowering your teams to use information faster, smarter, and with confidence.
Comprehensive Services for Secure, Searchable & Streamlined Information
VASTEC’s data conversion solutions are built for accuracy, compliance, and scalability. From digitizing paper archives to transforming complex, unstructured datasets, we help organizations unlock the full value of their records with precision and confidence.
Optical Character Recognition (OCR / ICR)
Convert scanned documents — both structured and unstructured — into fully searchable digital text formats like PDF or XML. VASTEC’s advanced OCR/ICR technology ensures accuracy, even with challenging originals such as handwritten or degraded documents.
Metadata Parsing & Extraction
VASTEC leverages automated or assisted data mining techniques to identify and capture key information, such as names, dates, document types, and classification codes. This process enables smarter indexing, advanced search, and data-driven analytics.
Record Indexing & Search Enablement
Create structured indexes that make your records easily searchable and retrievable within your content management systems or databases. With VASTEC, you gain faster access to the right information, scaling your organizations productivity and compliance.
Data Normalization & Enrichment
Standardize your inconsistent data formats and enhances existing metadata and ensure compatibility across multiple platforms and applications. By enriching your data, VASTEC improves usability, interoperability, and long-term digital value.
Multi-Format Output
Deliverables can be produced in industry-standard formats such as PDF, XML, XMP, CSV, or custom schemas tailored to your organization’s systems. VASTEC’s flexible output options ensure seamless integration with existing workflows.
Data Transformation for Real Efficiency
Structured data for smarter decisions
VASTEC’s XML data conversion goes beyond basic scanning and indexing. Using proprietary technology built to meet the strict standards of government and enterprise environments, we transform static formats like PDF and TIFF into structured, searchable XML with embedded metadata and tagging.
This process enables your organization to:
- Retrieve information instantly. Quickly locate entire records or specific data fields using identification tags and metadata.
- Integrate across systems. Connect data from multiple sources and formats without duplication or manual re-entry.
- Create unified data views. Combine related information into a single, cohesive view through shared tags and contextual metadata.
- Enhance collaboration. Give teams faster, more accurate access to information for streamlined decision-making.
- Maintain control and compliance. Keep your records secure with audit-ready protocols and complete traceability.
By turning static records into a dynamic, searchable knowledge base, VASTEC helps organizations unlock the full potential of their information, supporting smarter operations, automation readiness, and long-term digital preservation.