Records Management

Taking control of your documents and other information from creation through destruction is the essence of Records Management (RM). Retention, maintenance, and proper disposal of your records are all part of this function. Many organizations, federal, state and local governments in particular, must abide by retention schedules determined by law.

VASTEC provides a range of services to assist organizations with the management and regulatory compliance issues of records management.

  • Electronic Records Management
  • Strategic Assessments and Planning
  • File Plan Development and Management
  • Hosted Data Repository: VASTEC on Demand
  • Taxonomy Training
  • Metadata Classification
  • Retention Scheduling
  • DoD 5015.2 Compliant Solutions

VASTEC-on-Demand:

VASTEC supports organizations in developing and implementing big data strategy, records management, and records retention plans with a focus on reducing storage costs and maximizing efficiencies to save money. VASTEC-on-Demand (VoD) is part of that solution.

A cloud-based source for electronic information, VASTEC-on-Demand combines maximum security protocols with a repository customized to match how you use and retrieve your information. Once digitized by VASTEC, critical data can now be organized and accessible from a single secure repository allowing users access to critical information within a safe and secure electronic environment. Electronic “file cabinets” make organization logical and usable across large organizations in which multiple users need access.

Features and advantages of VASTEC-on-Demand include:

· Instant 24/7 cloud-based access to terabytes of secure data.
· SSL encryption of stored information.
· Scalable information storage and retrieval
· Easy to learn, user-friendly interface.
· Multiple search fields with robust capability to broaden or narrow searching.
· Customized permissions to view/copy/print on individual and group levels.
· VASTEC-on-Demand Help Desk to immediately answer questions and resolve issues.

Federal Records Act:

The Federal Records Act of 1950, as amended, establishes the framework for records management programs in Federal Agencies. As the primary agency for records management oversight, the National Archives and Records Administration (NARA) is responsible for assisting Federal agencies in maintaining adequate and proper documentation of policies and transactions of the Federal Government. This is done by appraising records (determining record value and final disposition of temporary or permanent records), regulating and approving the disposition of Federal records, operating Federal Records Centers and preserving permanent records.

NARA Standards:

The National Archives and Records Administration (NARA) is the nation's record keeper. NARA has instituted a list of records management standards that all Federal Agencies must remain in compliance with

ISO standard 15489:

2001 defines Records Management (RM) as the field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use and disposition of records, including the processes for capturing and maintaining evidence of and information about business activities and transactions in the form of records. ISO considers management of both physical and electronic records management.

VASTEC provides affordable, accessible, and innovative solutions that maximize the power of your information.

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